SOPEXA

International Communication & Marketing Agency // #Foods #Drinks #Lifestyle
#DigitalStrategy #Communication #SocialMedia #Marketing #O2O #PR #Events #Trade

International Communication and Marketing Agency, gobal expert of local cultures, dedicated in F&B and Lifestyle, SOPEXA Agency is collaborating with companies, brands, associations and institutions in their development and strategy of communication and influence.

With its 250 multi-cultural experts located in the markets, listening to trends and close to local prescribers, it intervenes in 63 countries through consultancy and tailor-made strategies, Digital & Social Media Activation, activation of sales & International Development, RP & creation of brand content, health-nutrition events, and strategies.

MISSIONS

POSITION

The ASEAN Finance & Admin Manager will be based in SOPEXA Singapore Office with the operational team. He/She reports directly to the APAC Director based in Singapore and the APAC Finance Director based in Tokyo. He/She is responsible for management control, administrative and accounting tasks of 3 SOPEXA Agencies. 1 Singapore-Vietnam Finance & Admin Manager based in Ho Chi Minh City and 1 accountant will report to him/her.

He/She is the business partner of the 3 agencies and works closely with the agencies directors/managers and the Accounts/Projects team.

He/She manages the Finance control of the 3 agencies and supervises the administrative, accounting, and financial management of the agency while ensuring compliance with legal and contractual frameworks.

MAIN ACTIVITIES

Management control activities:

• Monitor and validate the operating budget
• Prepare the monthly, quarterly, and annual management charts and reports
• Anticipate the quarterly closing, by preparing the financial situation of on-going projects
• Regularly monitor the management indicators set up to evaluate the agency's activity
• Assess the causes and effects of discrepancies identified between objectives and achievements and propose corrective actions
• Manage for each contract the services agreement accordingly
• Monitor local regulations and make the necessary changes
• Provide information and advice to the operational staff
• Monitor client budgets
• Ensure the invoicing and the input of invoices (at the deadlines indicated on the estimate) + collection
• Follow up on outstanding receivables
• Implement and monitor internal procedures
• Monitor budgets with the operational staff to ensure that there are no leftovers or overruns.

Supervise Accounting activities with the support of local teammenbers:

• Accounting journal records,
• Supervise payrolls every month. Give instructions to service providers
• Prepare the clients invoicing closely with the operational team in charge
• Coordinate, verify, enter, and collect accounting data
• Coordination with the bank and the accounting agency
• Monitor local regulations regarding expense reports
• Establish regularly and control the legal accounting documents in coordination with the tax firm, the annual balance sheets, income statements, closing accounts...)
• Control related activities: tax (tax calculations, declarations...), social (salaries, social balance sheets...), patrimonial (real estate, insurance...)
• Coordinate and manage the accounting and tax firm
• Other duties assigned by the APAC Finance director and / or the APAC Managing Director.

Administrative activities functions:

• Supervise insurance contracts
• Supervise Contract with suppliers regarding operations
• Supervise the visa application for employees in ASEAN
• Supervise the Establishment of employment contracts and maintain personnel files
• Management of letters, logistics, etc.
• Regular purchase of services and supplies
• Other duties assigned by the APAC Finance Director and / or the APAC Managing Director

Other:

• Assist project managers when needed
• Assist the Managing Director when required
• To be force of proposal for the well-being of the collaborators.

PROFIL

• Languages: English – fluent | French - fluent. Able to communicate easily in French on technical topics with the HQ in Paris
• Good administrative knowledge and accounting
• Reliable, dynamic, and able to meet expectations
• Good team spirit and well organized
• Able to work effectively under pressure
• Good computer skills and notably in Excel
• Motivated and Strength of Proposal